The Associate will be based in Castries, Saint Lucia, and will work under the supervision of the  Caribbean Representative to provide administrative and operational support to the Eastern Caribbean Green Entrepreneurship Initiative, as well as other projects and activities delivered by GGGI in the Eastern Caribbean region.  S/he will ensure process integrity across a range of administrative services, financial reporting, budget execution and controls, administration, travel, event management, and stakeholder communications support. The Associate will ensure high quality and accuracy of work and provide solutions to issues related to day to day office functioning. 

The successful candidate will promote a client-oriented approach consistent with GGGI values and processes. The duration of the position is 3-years with the possibility of extension. Contracting of the successful candidate is conditional upon confirmation of funding.

Project Overview

GGGI’s Eastern Caribbean Green Entrepreneurship Initiative supports the development,  financing, and growth of businesses that contribute to addressing environmental and sustainability issues in 6  OECS countries (Antigua & Barbuda, Dominica, Grenada, St. Kitts & Nevis, Saint Lucia, and Saint Vincent and the Grenadines) in order to assist countries in meeting their climate change and green growth goals while creating green jobs and developing local green industries.  The initiative will offer incubation and accelerator programs, including virtual courses, a mentorship program, links to investors, in-person events and networking opportunities, in addition to provision of seed grants and repayable loans to selected businesses.

GGGI’s Caribbean Office works closely with the OECS Commission, as well as directly with the governments of OECS member countries to develop and implement projects and programs related to green growth topics including climate change mitigation and adaptation, renewable energy, and climate financing.

Purpose

The purpose of this role is to support the Caribbean Representative and team in maintaining effective program execution and process integrity by providing operational and administrative assistance, including assistance in reporting and communication that is in line with GGGI corporate policies, standards and protocols.

 Engagement

• Liaise with relevant units in Seoul headquarters and/or in Latin America to initiate requests, obtain necessary clearances, process and follow-up on administrative and financial actions
• Liaise closely with colleagues and partners within the OECS Commission on administrative and logistical manners
• Communicate program needs to service providers/suppliers and ensure that services/products are delivered in line with established agreements.
• Support communications with the respective Governments and other stakeholders in the six project countries and other project partners
• Support engagement of the participants and mentors in the Eastern Caribbean Green Entrepreneurship Initiative to facilitate their involvement in the program.

 Delivery

 The Associate will be responsible for job duties including but not limited to the following:

Finance Support: 

• Assist in preparation and monitoring of project and annual budgets, providing monthly forecast and monitoring of project expenditures.
• Lead planning and tracking of financial resources, in accordance with GGGI rules and regulations (e.g. authorization of payments, submission of claims, etc).
• Complete internal financial reporting such as monthly progress report (financial aspect, budget adjustment rounds during the year, year-end pack return etc.)
• Administer and monitor procurement plans and requisition procedures in line with project implementation plan and funding agreement.
• Support country representative/project manager in monitoring projects as necessary both substantively and financially.

 Administration Support: 

• Oversee record-keeping and communications for recruitment, management, and tracking of participants, mentors, and other stakeholders in the Eastern Caribbean Green Entrepreneurship Initiative.
• Maintain project/program filing system and records to support reporting requirements.
• Coordinate and support the logistics for in-person and virtual meetings, seminars, workshops, trainings, etc. including but not limited to transport solutions, catering, procurement, and communications.
• Support the smooth running of the office in Saint Lucia in close collaboration with Regional Representative and perform other administrative duties as needed.
• Develop and maintain up-to-date knowledge of GGGI procedures, policies, and tools to support operational transactions for project/output delivery and advise team as necessary.

 Communications Support:

• Support communications of activities and results, including donor and annual reporting, as well as project stakeholder communications.
• Serve as information management focal point by collecting and providing easy access to information, articles, and research material that may be relevant to the program.
• Manage program social media accounts and develop public-facing content as needed.
• Support communications with project partners on administrative matters.

Requirements

Qualifications

• Bachelor’s degree in any one of the following: accounting, business administration, economics, management & public administration, development studies.  Supplemental training, such as MS Office applications proficiency, finance and procurement are an advantage.
• 3 years of relevant work experience.
• Experience in financial management and/or project budget management.
• High level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.), as well as Enterprise Resource Planning (ERP) or similar software.
• Experience with governments, the UN system, other international organizations, bilateral cooperation entities or projects.
• Exceptionally organized with high level of attention to detail and accuracy, especially to numbers.
• Experience in organizing workshops and logistics, including travel of participants, is desirable.
• Fluency in English and excellent writing skills are essential.
• Knowledge of green growth and climate change issues would be an advantage
• Experience in writing press releases, communicating professionally on social media would be an advantage

Functional

• Self-motivated, teamwork and creative problem-solving abilities
• Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment
• International experience across multiple country contexts
• Leadership, teamwork, and creative problem-solving abilities
• Excellent communication (both written and oral) and facilitation skills.
• Problem solver, able to find and implement solutions
• Anticipate and provide necessary technical and content-based support
• Willingness and ability to travel

Corporate

• Understand and actively supports GGGI’s mission, vision and values.
• Promote the best use of public resources
• Promote an organizational culture of trust, transparency, respect and partnership.
• Process and share information easily.
• Manage emotions and stress positively, builds rapport and resolves conflict easily.
• Promote creativity and innovation among staff.
• Be able to lead where needed and support the Country Representative to make sound decisions.

Documents to be submitted 

• CV
• Cover Letter
• Writing sample from previous work